|Employment Opportunities at The Seven Hills School|
Candidates should send a cover letter, resume, 3 letters of recommendation, and a copy of his/her transcript to Andi Guess, Administrative Assistant to the Head of School, at firstname.lastname@example.org or mail materials to Andi Guess at The Seven Hills School, 5400 Red Bank Rd., Cincinnati, OH 45227.
The Database Administrator is a member of the Development Office. This position is responsible for managing the Raiser’s Edge database, which includes the maintenance of records. A successful candidate understands their role is a service one, designed to assist fellow colleagues in fundraising success. This individual will communicate regularly with fundraising staff and will be responsible for all gift processing as well as providing information from the database, as needed.
Major Duties and Responsibilities:
- Work with fundraising staff to develop ways to strengthen quality of data, maintain and expand reporting capabilities, and monitor upgrades in order to best utilize Raiser’s Edge to advance Seven Hill’s fundraising, donor relations, and alumni programs.
- Oversee the development, updating, and testing of all reports for tracking progress and supplying statistics for overall advancement activity including annual fund, endowment, capital, special gifts, and planned giving. Such reports include, but are not limited to, solicitor reports, progress to goal reports, donor lists, proposal reports, action reports, gift reports, pledge payment reports, and pledge tracking reports.
- Assist, as needed, in maintaining electronic and hard files for endowment, major gift, and planned giving prospects and donors by recording activity in Raiser’s Edge, including prospect management, movement on proposals, action steps, event attendance, correspondence and stewardship activities, and recording prospect ratings, status, and targeting.
- Bachelors Degree
- Minimum of 3 years of experience managing Raiser’s Edge
- Minimum of 2 years gift processing
The Seven Hills School seeks a full time (year-round) Office Administrator to split his/her time evenly between the Development Office and the Office of the Head of Upper School. Although this is a full time position, for the purpose of splitting time and job duties, it will be treated as two part-time positions.
- An extremely well-organized, detail-oriented individual who has a high energy level, a sensitivity to the fine points of communicating with donors, parents, volunteers, and sometimes very senior level constituents, and an accompanying sense of urgency in seeing that tasks are done well, timely, and accurately.
- Ability to multi-task and balance competing priorities.
- Solid working knowledge of standard computer applications including MS Word and Excel.
- Strong understanding of the need for constant communication and good interpersonal skill to ensure a clear understanding of expectations, deadlines, and time constraints.
- An accessible, approachable people person who is focused on the needs of others more than self, responds well to correction, and does not require constant monitoring or recognition.
- Maintain confidentiality and discretion.
Assistant To The Head Of Upper School
The first half of the day, the Office Administrator will act as the Assistant to the Head of Upper School.
- Support the Head of Upper School and the Upper School faculty.
- Maintain daily attendance for students and faculty.
- Follow up with families of students who are unaccounted for in morning attendance.
- Respond to issues students bring to the main office (e.g. students not feeling well and requesting to go home, arriving late for school, needing a particular form or document, and so on).
- Email weekly communication to faculty and parents (Friday Note and Friday Family Note or some variation thereof).
- Act as liaison to the parents association; attend morning P.A. meetings several times a year.
- Manage substitute teachers by setting up interviews with prospective substitutes, maintaining a list of qualified substitutes, arranging for coverage for faculty who are out, and tracking substitutes’ days worked for payroll purposes.
- Maintain Upper School calendar, coordinating to avoid conflict.
- Coordinate special events for the Upper School, including awards day, parent/teacher conferences, and class day.
- Order food or refreshments for certain Upper School events.
- Coordinate graduation (includes arranging for flowers, tux fittings, invitations and programs, and rehearsals).
The Office Administrator will act as the Development Coordinator for the second half of the day and report to the Director of Development. He/she serves as the Development Office’s primary gift processor, events tracker, and office supply and equipment overseer. This individual’s primary responsibility is to ensure accurate input, acknowledgement and reporting of gifts. Secondary responsibilities include assisting the Director of Annual Giving with solicitation mailings, emails, call sheets, etc.; supporting the Director of Alumni Engagement in preparation of invitations, mailings, meetings and recognitions; and ensuring that all department personnel have the necessary office materials to complete their required tasks. A willingness to work outside of “normal” business hours is essential as peak periods and special events necessitate some evenings and weekend hours.
- Knowledge of development/fundraising software (preferably Raiser’s Edge) and broad understanding of the technological tools available to development offices [preferred not required].
- Ensure correct, timely processing of various types of gifts to the school, such as credit card transactions, monthly payroll gifts, transfers of stock, matching gifts, gifts-in-kind, online gifts, and memorial and in honor tribute gifts.
- Keep complete records of gift sources, such as Annual Giving envelopes, emails of pledge commitments, emails of stock transfers, notifications of online transactions, and pledge cards delivered to the Development Office.
- Provide Development Office personnel with copies and reports of gift details, as required, in order to assist in prompt, correct thank you to constituents and easy tracking of giving totals.
- Daily deliver acknowledgement letters to Head of School, Director of Development and on to constituents, keeping scanned records or copies of letters sent.
- Maintain clear and accurate records of wishes and needs for publication of donors in lists, magazines, Annual Report, etc.
- Provide Business Office with clear and complete reports of funds received and delivered to the Business Office so that timely communication occurs between the offices to ensure accurate accounting.
- Regularly balance funds in Development Office database with accounts in Business Office to ensure accuracy and prepare for annual audit.
- Prepare Excel files and Word merges for printing of solicitation letters and envelopes with correct salutations, addresses, target asks and any other details needed.
- Accept RSVPs via phone calls, emails and mail; complete timely and accurate data entry of responses; and prepare Excel files and Word documents for printing invitations, envelopes, name tags, lists of attendees, and certificates for all Alumni events including Reunion, out-of-town gatherings, lectures, class agent meetings, recognition events, etc.
- Act as frontline person for telephone communications and office visitors, and assist with building entry for people entering Briggs Building.
- Communicate with Director of Development, Director of Annual Giving, Director of Alumni Engagement, Advancement Services Manager, and other department personnel to ensure all gift and data entry protocols are appropriate and completed consistently.
- Assist in maintaining Development Office calendars.
- Ensure that appropriate amounts of letterhead, envelopes, notecards, and other office materials are kept, and that office equipment is maintained.
The above description covers the most significant duties performed, but does not exclude assignments not mentioned. A more detailed description of daily/weekly/monthly/quarterly tasks can be provided on an as needed basis.
Associate Director of Admission, Early Childhood
The Seven Hills School seeks an outgoing, experienced, goal oriented and highly organized person for the position of Associate Director of Admission to oversee the Early Childhood admission process. The Associate Director will participate in all aspects of the enrollment process, including inquiry cultivation, campus touring, maintaining student/family files, data tracking, admission event planning, and admission/financial aid decisions, for grades pre-kindergarten and kindergarten. This position will also cultivate and support relationships with feeder schools.
- Bachelor’s Degree
- Minimum of 3 years experience working in a customer service and sales or marketing related field.
- Knowledge of independent schools is preferred.
- Minimum of 2 years experience managing, generating and analyzing statistical data.
Knowledge of FileMaker databases and Mac programs are preferred. Facility in managing social media such as Facebook, Twitter, etc., recommended.
This is full-time, 12-month position with occasional required off-hour attendance and assistance in support of admissions events.
Please submit your resume, cover letter and reference letters to Andi Guess at Andi.Guess@7Hills.org
. No phone calls, please.
Lower School Librarian, Lotspeich
Seven Hills seeks a trained, experienced elementary school librarian to manage reading enrichment and research programs for 240 students in Pre-K through grade 5.
The Lotspeich librarian manages a collection of 15,000 volumes as well as the electronic resources available over our library network. The primary goal of the program is to empower students to be enthusiastic readers, skillful researchers and critical thinkers, and ethical users of information.
Specific responsibilities include:
- managing library resources to ensure that the school library program is aligned with the mission, goals, and objectives of the school by:
- maintaining the library’s collection (through shelf-reading, inventory and weeding)
- processing new books, cataloging, ordering
- creating library displays (new books, seasonal topics, high interest, etc.)
- monitoring student engagement in an active learning environment
- teaching weekly reading enrichment and library skills classes to students in Pre-K through 5
- collaborating with classroom teachers and specialists to design and manage research projects to ensure that students and staff are effective users of information.
Candidates are expected to have an MLS degree or any equivalent combination of education, experience and training, which provides a comprehensive knowledge of library procedures.
The ideal candidate will be personable, firm but fair, detail orientated and self-directed. He or she should understand the development of young children, should be knowledgeable about appropriate curriculum and materials, and should be able to work well with able and highly motivated students as well as students with learning differences. The position requires energy, creativity, organization, and a strong commitment to a lively community of students and educators.
Substitute Teachers needed for grades PreK-12th Grade in a range of disciplines. Substitute pay is $100 per day (8:00 am-3:30pm). Candidates should be college graduates.
Once received, materials will be forwarded to the divisional substitute coordinators for review. They will contact candidates should they have questions regarding an application.