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The Seven Hills School is located in two eclectic suburban neighborhoods in Greater Cincinnati. Our Hillsdale Campus is located at 5400 Red Bank Road in Madisonville and our Doherty Campus is located at 2726 Johnstone Place in East Walnut Hills.

EMPLOYMENT OPPORTUNITIES AT THE SEVEN HILLS SCHOOL

HOW TO APPLY

An equal opportunity employer, Seven Hills values diversity, equity, and inclusion, and encourages candidates with diverse backgrounds to apply. 

Candidates should send a cover letter (mentioning you are a CS&A candidate, if applicable), resume, three letters of recommendation, and a copy of university transcripts to Andi Guess, administrative assistant to the Head of School, at andi.guess@7hills.org or mail materials to Andi Guess at The Seven Hills School, 5400 Red Bank Road, Cincinnati, OH 45227.

Seven Hills is an independent, nonsectarian college preparatory school. The Seven Hills School is an equal opportunity employer.


Admissions Operations Manager and Director of Tuition Assistance

Position Description

The Seven Hills School seeks a proactive, detail-oriented, and highly organized Operations Manager and Director of Tuition Assistance to coordinate the activities of the school’s Admission and Enrollment Management Office and ensure its efficient operation. 

As presently configured, the position involves: orchestrating timely, courteous, and effective communication with current and prospective families, planning and executing admissions and orientation events, collecting and analyzing historical data, and liaising with the Communications office to update admissions and Flexible Tuition marketing, social media, and website materials. A major focus of the position is coordinating the information gathering and communication necessary to ensure the effectiveness of the school’s ambitious tuition assistance program. This is a full-time, year-round position, reporting directly to The Director of Enrollment Management. 

Responsibilities include:                            

 Office Logistics     

  • Plan and orchestrate the admissions office’s monthly correspondence calendar. Will work closely with Admission Asst. to execute.

Event Planning

  • Assist in planning and executing annual admission events and in developing ideas to refine them from year to year. 
  • Partner with the divisional Welcome Committees to develop and implement an annual new family welcome experience.
  • Monitor program throughout the year to direct relevant information to the Welcome Committees to relay to new families and new students.

 Communication

  • Oversee communication with prospective families to offer assistance and to ensure that admissions files are completed in a timely fashion.
  • Coordinate communication to newly admitted families from the divisional offices and the athletic and technology departments to ensure that families have the information they need to make an effective transition to the school community.

Marketing and Outreach

  • Work with the communications office to update print and electronic or digital brochures, marketing materials, application materials, and social media.
  • Collaborate with the Communications team to orchestrate updates to the Seven Hills website.

Data Gathering and Analysis

  • Collect annual “funnel statistics,” related to retention and withdrawals, inquiries, applications, acceptances, matriculations, and enrollment.
  • Analyze data to track historical trends and to support data-driven decision-making.

Tuition Assistance

  • Oversee communication with applicants for tuition assistance to ensure that applications include all the necessary information.
  • Upload the information families provide into the school database and format it in preparation for committee meetings. 
  • Work with the technology department to ensure that tuition assistance decisions are promptly and accurately communicated to applicant families.
  • Work with the Business Office to credit tuition assistance to accounts and to ensure that awards stay within budget parameters.

Requirements:

  • Bachelor’s Degree
  • At least 3 years experience working in a school environment is preferred.

Skills and Experience Sought

The ideal candidate will have:

  • Strong organizational skills.
  • The ability to multi-task, to work quickly and efficiently, and to sequence workflow to help others meet deadlines.
  • The ability to “self-start,” to work independently, and to take initiative.
  • A working knowledge of database management including data entry and running reports (preferably in Filemaker).
  • Experience with collecting and analyzing numerical data, proficiency with Excel spreadsheets.
  • Strong writing and editing skills.
  • Some experience in events planning.

Qualities Sought

  • Strong interpersonal and collaborative skills.
  • Initiative, drive and an eagerness to contribute to a high performing, results- oriented office team.
  • A positive, friendly, and professional attitude.
  • The ability to work sensitively and discreetly with confidential information.
  • A willingness to work flexibly, beyond the boundaries of a traditional workday, when necessary
  • A desire to contribute, to assume other responsibilities or to help colleagues during “crunch times”
  • ​​A commitment to equity and inclusion and the cultural competence to thrive in a diverse, multicultural

Salary and Benefits: This position offers a competitive salary and benefits package. The Seven Hills School is an equal opportunity employer.

 

DIRECTOR OF ALUMNI ENGAGEMENT

 OVERVIEW:  Reporting to the Director of Development, the Director of Alumni Engagement is a key member of the Development Team.  The role of the Director of Alumni Engagement is to inspire and engage the Alumni community to stay connected and involved with The Seven Hills School and to build, strengthen and maximize their goodwill, relationships with, and philanthropic support of the school. A willingness to work outside of “normal” business hours is essential as peak periods and special events necessitate some evening and weekend hours. 

The overall success of the Development Office depends on teamwork and collaboration.  This position requires the Director of Alumni Engagement to work closely with other members of the Development Team to ensure a coordinated, effective, consistent, and strategic program for alumni engagement that dovetails with annual giving, major gifts, and campaign programs and initiatives.

Success in the Alumni Engagement program will be measured in the number of event attendees (virtual and in-person), the number of volunteers, communications metrics (response rates, open rates, click-through rates), and the correlation between alumni relations and alumni participation in the Annual Fund and other fundraising efforts from the Development Office.

Success in personal portfolio management will be measured in the number of calls, visits, and cultivation/stewardship touches made throughout the year and the number of pending and closed asks.

ESSENTIAL DUTIES/RESPONSIBILITIES:

Key duties and responsibilities include leading and supporting a series of activities and events throughout the year for engagement of nearly 4,000 alumni through events, programs and activities both on and off campus; online programs; communications; volunteer involvement and personal relationship-building and solicitation.

Events and Activities: The Director of Alumni Engagement is responsible for conceiving, planning, and executing 15-20 events per year, working at the direction of the Director of Development. This includes:

  • Working strategically with the Director of Development and other members of the Development Team to create an annual strategic plan and calendar for alumni programming that includes class reunions, regional events, events on campus, virtual events, and other programs to broaden our network of involved, engaged alumni.
  • Organize and execute all events, including securing contracts with vendors; communicating with venues and/or the appropriate personnel at The Seven Hills School; communicating with and managing volunteers for the events; generating and managing invitee address lists; drafting and handling mailings (internally or with a printer/mail house); drafting and scheduling email and social media invitations and reminders; tracking, logging, and responding to r.s.v.p.’s; supervising set-up of events; being present to assist vendors, volunteers, and guests at the event; and clean-up following events.
  • Develop and follow standard operating procedures and protocols to prepare for, execute, and follow-up from all alumni events.

Communications: The Director of Alumni Engagement is responsible for the content of the alumni section of the semi-annual Seven Hills Magazine, as well as additional communications for the alumni audience. This includes:

  • In conjunction with the Director of Development and the Director of Communications develop strategies to maximize alumni engagement using a strategic mix of communication – both individual and broad-based.  Provide information to be shared with alumni via social media channels, print communications, and other resources that are deemed necessary.  Communicate directly with alumni using face-to-face contact, personal correspondence, direct mail, email, and social media.
  • With the Director of Development, develop and schedule content for the semi-annual Seven Hills Magazine, including for recurring series. Contact article subjects and coordinate interviews (by phone, in person, or by email) when necessary, take photos, draft and edit articles, circulate for proofing, and submit articles and photos to the Director of Marketing within deadlines.

Volunteer Stewardship: The Director of Alumni Engagement is responsible for communicating with, recruiting, and renewing numerous groups of volunteers. This includes:

  • Oversee all aspects of Class Representative program, including recruitment, ongoing communication, solicitation, shepherding of two major note-writing projects per year, management, stewardship, and renewal of volunteer role.
  • Oversee Class Agent program, including recruitment, communications, planning and executing meetings and projects, and renewal of volunteer role.
  • Recruit and work with Reunion planners. This varies by class, but may include mailing and emailing save the dates, invitations, and reminders; generating class lists and contacting missing classmates; assisting with making plans at local venues or developing a schedule of events; providing school gear or party supplies; etc.

Fundraising: This includes:

  • Working collaboratively with the Annual Giving Director, plan and execute goals and strategies for the reunion-giving program.
  • Working with the Annual Giving Director, assist with alumni solicitation efforts, in particular during Stinger Madness/Day of Giving campaign.
  • Make individual fundraising calls and visits to solicit alumni as identified and targeted by the Director of Development and Annual Giving Director.

Miscellaneous: This includes:

  • Conduct an average of 4+ face-to-face visits per month. Complete contact reports after every donor visit and update database information about donors and prospects as appropriate.
  • Actively maintain accurate records for alumni. Track down up-to-date contact information and properly recording it in the database per office protocol.
  • Respond to requests from alumni, faculty and staff, and school community members for alumni class lists, individual contact information, or family information in an appropriate and timely fashion.
  • Manage printings and mailings as needed throughout the year, including of packages.

Qualifications/Skills Required:

  • An alumni tie to The Seven Hills School preferred.
  • Commitment to and understanding of the Seven Hill School’s mission and vision.
  • Strong oral and written communication skills.
  • Ability to work both independently and as a team member and to prioritize work and meet deadlines.
  • Ability to manage multiple tasks and maintain a positive attitude in a fast-paced environment.
  • Strong interpersonal skills.
  • Ability to motivate and work effectively with volunteers.
  • Ability to learn from constructive feedback.
  • Competency with basic word processing, spreadsheet, PowerPoint and internet functions.  Experience in social media and Raiser’s Edge/Blackbaud highly preferred.

The above description covers the most significant duties performed, but does not exclude assignments not mentioned.


After the Bell Program Leader
The After the Bell Program Leader is directly responsible to the Director and Assistant Director of Enrichment. This position is responsible for the planning and successful execution of daily activities and transition times for the Encore Club participants.  Children range from ages 2-12, grades pre-k to 5.  This is a part time position, working 15-20 hours per week. Hours are 3-6pm daily.   Compensation based on years of experience.
 
Qualifications Include:
  • Preferred bachelor degree or an associates degree in early childhood education or a related field.
  • At least 2 years experience working with children in school or child care setting.
  • Experience in programming for children, and planning developmentally appropriate activities.

 Responsibilities Include:

  • Ensuring a safe and orderly environment both in and out of the classroom.
  • Participate and encourage positive participation of all students in daily activities and events.
  • Develop daily lesson plans based on the resources provided by Director and Assistant Director.  
  •  Organize materials and supplies needed for each activity.
  • Lead organized activities for students to develop and strengthen their social, physical, and mental skills.
  •  Supervising children in all areas including within the classroom, and on outdoor play equipment.
  •  Inspect program areas and equipment for potential safety hazards; taking corrective action to prevent injuries.
  •  Interact professionally and appropriately with parents, teachers, and school staff.
  • Comply with all Seven Hills policies and procedures.
  • Attend staff meetings, trainings and other events as required by the program.
  • Demonstrate the Seven Hills values:
    • Striving for Excellence
    • Respect for others and appreciation of diversity
    • Kindness, caring, and compassion
    • Honesty and integrity
    • Fairness and justice
    • Personal responsibility and accountability
    • Commitment to community
  • Attending all scheduled staff meetings and arriving promptly for shifts.
  • Working Holiday Care hours as scheduled, either morning or afternoon shifts.  These occur when school is out and child care is provided.

SUBSTITUTE TEACHERS

Substitute teachers are needed for pre-kindergarten through 12th grade in a range of disciplines. Substitutes are paid $100 per day. The day begins at 8 a.m. and ends at 3:30p.m. Candidates should be college graduates.

Once received, materials will be forwarded to the divisional substitute coordinators for review. They will contact candidates should they have questions regarding an application.